Part of the Avoca Data Migration Suite, the Archive is a powerful data storage and retrieval solution. It retains valuable historic or archived data once legacy systems are decommissioned. Typically, when new systems are implemented current and recent data is migrated from the legacy systems, but a large amount of less frequently accessed, yet still vitally important data, must continue to be available online to users. Three variants are available.  

Archive Demo

Basic Archive
The basic Archive is a low cost, fast to implement solution that will provide continuing online access to data held within existing systems, enabling those systems to be decommissioned if appropriate. If designed in conjunction with the data migration workstream then the Archive can also hold the data that has been migrated, and potentially, the full audit trail of all data transformations applied to that data. The Basic Archive is read only with minimal update functions. Benefits and features include:

• Creates an electronic patient record, linking data collected from disparate systems.
• Enables key data tracking, such as by patient/customer/product.
• Provides key data-centric search facility.
• An update screen allows key notes to be entered (such as Case Notes been destroyed) and death to be recorded.
• Enables some continuity of existing analysis and reporting processes, because the data retains its original source system state. (it is not transformed at upload to Archive)
• Provides query facilities through any ODBC compliant query tool.
• Includes the audit details of all data transformations for migrated records, with a view of the original, and resultant records and with drill-through to the transformation rules.
• Allows users to search for a key data item and view the master record, together with a summary of key information from child records. For example, search for a patient and view the demographic data, together with a summary of all clinical treatments and outcomes. Drill-down is from the summary entries to the detail within the linked record.
• Provides search and presentation features that enable mistyped or phonetically entered names, including names with numbers, to be rapidly found.
• The software places no restrictions on the data stored.
• Is accessed through a web browser.
• Customers have full ownership of the system and can develop or integrate the system into an intranet/extranet.
• Allows 'calling' of external systems from within the patient record
• Basic userid and password security provides unrestricted access
• Provides an audit trail to secure text file.
Other variants that can be used in long term programmes and across systems, organisations and geographies are Archive and Audit Plus, and

Multi Archive and Audit.